Information Technology Project Coordinator

One of Alquemy's clients, a crown corporation based in Ottawa, is looking to hire a Project Coordinator on a 1-year contract. The Project Coordinator will provide operational and administrative support multiple Project Managers within digital transformation initiatives. The role ensures effective coordination of project activities, governance reporting, and stakeholder communications to support successful project delivery.

Primary Responsibilities • Provide day-to-day coordination support to Project Managers across multiple initiatives • Schedule and organize project meetings (working sessions, governance meetings, SteerCo) • Prepare meeting materials, agendas, and capture detailed meeting minutes and action items • Maintain and update key project artifacts, including: o Risk logs o Issue logs o Decision logs o Action trackers • Conduct weekly follow-ups with project team members to collect status updates • Support preparation and updates of executive and Steering Committee (SteerCo) decks • Assist with project reporting, dashboards, and communications to stakeholders • Track deliverables and ensure timelines are monitored and escalations are raised as needed • Support document management and version control across project repositories • Coordinate across cross-functional teams including business, technology, and vendors Specific Project Requirements: • Support projects related to enterprise digital transformation initiatives • Work within structured project governance frameworks • Coordinate across multiple stakeholders and business lines • Comfortable operating in fast-paced, evolving environments • Ability to handle multiple concurrent workstreams Top Skills Required: • Strong project coordination and organizational skills • Ability to work independently with minimal supervision • Excellent communication (written and verbal) • Experience supporting multiple Project Managers simultaneously • Strong attention to detail and ability to manage multiple priorities Other Skills Required: • Proficiency with Microsoft Office Suite (PowerPoint, Excel, Word, Teams) • Experience with project tools (e.g., Azure DevOps, Asana, Jira or similar) • Experience preparing executive-level presentations • Knowledge of project management methodologies (Agile, Waterfall, Hybrid) • Stakeholder coordination and facilitation skills Assets: • Proficiency with Microsoft Office Suite (PowerPoint, Excel, Word, Teams) • Experience with project tools (e.g., Azure DevOps, Asana, Jira or similar) • Experience preparing executive-level presentations • Knowledge of project management methodologies (Agile, Waterfall, Hybrid) • Stakeholder coordination and facilitation skills • Experience supporting Business Analysis activities within digital or technology projects • Familiarity with data-related requirements and/or system implementation requirements • Exposure to Agile backlog management (user stories, acceptance criteria)