Administrative / Executive Assistant

A leading national boutique law firm specializing in Labour and Employment Law is looking for an outstanding part-time Administrative/Executive Assistant to join its team, supporting a senior legal partner and legal assistant in a dynamic, professional, and rewarding workplace. Preference will be given to those applicants who have strong administrative experience. The successful candidate will possess strong interpersonal skills, and the ability to multi-task successfully.

Duties and Responsibilities Client File Management Create, organize, and maintain electronic client/matter files within a document management system File emails and attachments using standardized naming conventions Ensure proper document management and version control Calendar Management Schedule and coordinate meetings based on established preferences Follow up on meeting requests to ensure timely booking Provide daily summaries of upcoming schedules, including required documentation and contact details Administrative Support Transcribe daily dictation related to emails, meetings, and instructions Handle bank deposits Manage incoming/outgoing mail and courier services Distribute mail appropriately Occasionally pick up or deliver documents (including from/to the lawyer’s residence) Assist with general office maintenance Perform other related administrative duties as required Qualifications: Previous experience in an administrative or executive assistant role preferred Strong organizational and time management skills Excellent written and verbal communication skills High level of discretion and professionalism Proficiency with Microsoft Office and document management systems (iManage experience an asset) Ability to multitask and prioritize effectively in a fast-paced environment Schedule: This is a part-time hourly role with a regular schedule of 8:00 a.m. to 12:00 p.m., Monday through Friday. Work Location: In-person at our downtown Fredericton office