Office Administrator

Company Description TWINVEY Electric Private Limited performs Power System studies and carries out electrical engineering design calculations including FEED document preparation for various diverse areas, like, Manufacturing industries, Oil & Gas Industries, Utilities, Airports, Commercial/ high-rise residential buildings.

Role Description This is a full-time, on-site Office Administrator role based in Virudhachalam. The Office Administrator will manage daily office operations, including handling correspondence, maintaining records, organizing files, and supporting scheduling and calendar management for team members. Responsibilities include coordinating meetings, greeting and assisting visitors, managing office supplies and equipment, and ensuring the workspace is organized and presentable.

The Office Administrator will assist with preparing documents, basic reports, and other administrative tasks as needed to support smooth business operations.

Key ResponsibilitiesField Work & Errands:Errands related to officeVisit banks for cheque deposits, cash withdrawals, and statement updates.Purchase daily office supplies, pantry items, or minor electrical components as required.

In-Office Administration:Manage front desk activities, including answering phone calls and greeting visitors.Maintain physical and digital filing systems, ensuring all invoices, receipts, and company documents are organized.Assist with basic data entry, record keeping, and drafting routine emails or letters.Monitor office inventory and create procurement lists.Coordinate with internal team members and assist management with daily operational tasks.Assist Engineering staff with project report preparation.

QualificationsStrong Office Administration and Administrative Assistance skills to manage daily operations and support multiple team members effectively.Hands-on experience with Office Equipment (printers, scanners, copiers, telephone systems) and basic troubleshooting abilities.Excellent Communication and Customer Service skills to interact professionally with colleagues, clients, and vendors.Proficiency with common office software (e.g., MS Office or equivalent) and comfort working with digital files and email systems.Strong organizational and time-management abilities, with attention to detail and a proactive, problem-solving approach.Previous experience in an office administration or front-office role is preferred; experience in technical or service-oriented industries is an advantage.Relevant degree in Business Administration, Office Management, or a related field is preferred but not mandatory if supported by experience.