Legal Administrative Assistant

Role: Legal Administrative Assistant (Corporate & Tax)

Location: Calgary

Essential Responsibilities

• Manage the entire client intake process for the tax team, including confirmation of information and audit checking to ensure data integrity.
• Draft structure diagrams for the tax team to assist in client intake and memo drafting.
• Assist the firm’s tax law and corporate teams with transactions, including drafting documents relating to incorporations, organizations, amalgamations, amendments, alterations, rollovers, redemptions, dividends, reorganization of share capital, purchases and sales of assets and shares, continuances, dissolutions, revivals, extra-provincial registrations across Canada, licenses, limited partnerships, and business names.
• Conduct due diligence minute book reviews, identify deficiencies, and rectify issues.
• Proofread, edit and format complex Microsoft Word documents, including use of advanced functionality.
• File management, including organizing, scanning, filing and electronic filing of documentation.
• Calendar management and meeting organization.
• Review files, identify legal issues, and prepare/maintain records and documents.
• Scannning, photocopying, filing and collating documents.
• Arranging couriers/process servers.
• Preparing engagement letters and intake documents.
• Scheduling consultations, telephone/video calls, meetings, conference.
• Provision of high-quality client service and advice.
• Additional administrative duties as required, including reception relief.

Qualifications / Demonstrated Skills

• A minimum of 6–8 years of corporate transactional and/or tax practice experience within a law firm setting.
• Ability to take ownership over processes and procedures.
• Ability to work well under pressure, meet strict and sometimes competing deadlines.
• Strong analytical and communication skills.
• High level of professional judgement, discretion, and attention to detail.