Executive Assistant to Chief Executive Officer

Executive Assistant / Office Manager – Major Project Opportunity Overview We are seeking a highly capable, proactive Executive Assistant / Office Manager to support a major coal mining and resource development project in Alaska. This is a high-impact role supporting senior leadership and helping shape day-to-day operations in a growing environment. This opportunity suits someone with a strong ‘can-do’ attitude, initiative, and the ability to think independently and solve problems.

You will play a central role in driving organization, efficiency, and coordination across the business, with clear long‑term career progression. Key Responsibilities Serve as first point of contact – manage front office, greet visitors, handle calls Manage calendars, scheduling, and stakeholder coordination Arrange domestic and international travel and logistics Host out‑of‑town and international visitors professionally Prepare meeting agendas, materials, and track follow‑ups Provide project coordination support across teams and timelines Review contracts, track obligations, deadlines, and key deliverables Coordinate onboarding and support HR processes Assist with invoice coding, payables, and expense tracking What We’re Looking For Entrepreneurial mindset with strong ownership and initiative Proactive, solutions‑driven and highly organized Able to read contracts and understand business obligations Strong communicator across all levels High level of confidentiality and professionalism Flexible with working hours based on project needs Comfortable working within a coal mining and resource development environment Resilient, positive, and able to work in fast‑paced, direct settings Why This Opportunity Be part of a major, long‑term project with growth potential Work closely with senior leadership and decision‑makers Gain exposure to project operations and coordination Play a key role in shaping office and business functions Join a fast‑paced environment that values initiative and impact #J-18808-Ljbffr