Executive Assistant- Marketing

Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status.

To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefitsJob Description:As the latest jewel in the renowned Hard Rock crown, this exceptional venue is set to redefine entertainment and hospitality in Canada's capital city.Boasting a prime location, Hard Rock Hotel & Casino Ottawa will be a stunning fusion of contemporary style and timeless rock 'n' roll flair. The moment you step inside, you'll be transported into a world of music, memorabilia and non-stop excitement.Are you ready to experience the ultimate rock star treatment in the heart of Ottawa? Let the countdown begin!Company: Hard Rock Ottawa Hotel & CasinoLocation: Ottawa , OntarioJob Type: Full Time PermanentIs this a current vacancy?

Yes, this is an existing open position.Compensation: CAD $ 44622-59094/Yr.The Executive Assistant Marketing will support and assist in marketing initiatives under the direction of the Marketing Manager.Key Responsibilities:Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company mattersComposes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as neededEstablishes, maintains and, when necessary, revises department filing systemScreens telephone calls and visitors, ascertaining who can be re-directed to subordinate management. Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operationsPerforms a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costsMaintains calendar for the Department Head, regularly arranging for meetings, conferences, and appointments. Arranges hotel and travel accommodationsOpens and reviews all mail directed to the Department Head.

Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department HeadFollows up on all assignments delegated to subordinate managers as to status, expected completion date, etcRecords Minutes of staff meetings; distributes to appropriate personnelPromotes positive public/employee relations at all timesMaintains a clean, safe, hazard-free work environment within area of responsibilityPerforms all other related and compatible duties as assignedSupport purchasing activities including preparing purchase requisitions, obtaining vendor quotes, coordinating purchase orders, and ensuring alignment with internal procurement processes.Assist with event planning and logistical coordination for meetings, trade shows, and marketing initiatives, handling timelines, vendors, travel, materials, and on‑site support.Provide cross-functional support to multiple marketing teams, including coordinating project tasks, tracking deliverables, managing collateral requests, and maintaining schedules.Serve as a liaison between internal departments and external vendors, supporting vendor onboarding, communication, issue resolution, and close collaboration with the Purchasing department.Conduct research and gather data for planning activities, including vendor comparisons, event options, pricing analysis, and preparation of summaries or reports.Maintain documentation, budgets, and status trackers to ensure smooth workflow, timely execution, and clear communication with stakeholders.Understands and is familiar with marketing/events/hospitality through education and/or relevant work experienceUnderstands and is familiar with marketing/events/hospitality through education and/or relevant work experienceMust have strong written and oral communication skills in both official languages (English and French)Technical skill set to drive the business toward success, with an excellent command of Microsoft suite of products, Photoshop, Illustrator and InDesignStrong organizational, presentation and priority setting skillsAbility to think creatively, while still attending to detailAbility to work independently while ensuring that Managers and/or guests possess the pertinent information for the execution of a successful eventPresentation of a professional image to guests remaining composed during stressful eventsMust have a flexible schedule being able to work nights, holidays, and weekends when necessaryPhysical Demands:Ability to stand and sit for extended periods of time.Ability to walk distances.The employee must frequently lift/push/pull and/or move up to 50 pounds.Working Conditions:Duties and responsibilities are typically performed in a highly regulated and controlled environment, but there will be times where you will need to be on the Casino Floor to complete job functions as outlined or pass through this area. On the Casino Floor, you may be exposed to casino-related environmental factors including, but not limited to, excessive noise.Hard Rock International is an equal opportunity employer. We live our motto LOVE ALL – SERVE ALL, and strive to foster an inclusive workplace culture for every team member.

We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please contact Human Resources at hrnotify@hrcottawa.com if you require accommodation at any time throughout the hire process.We thank all candidates for their interest, however, only those being considered for an interview will be contacted #J-18808-Ljbffr