Executive Assistant For CEO

Job Summary The executive assistant performs a variety of general and complex administrative duties in support of the chief executive officer, chief operations officer, and special assistant to the chief executive officer. Administrative Support duties for CEO & COO Manage office calendars, including complex scheduling with internal and external stakeholders. Coordinate travel arrangements, including hotel, flight, and ground transportation.

Manage business expense receipts, code monthly credit card statements, and complete expense reimbursement forms. Maintain a variety of business‑related accounts, subscriptions, and memberships. Purchase office supplies and maintain inventory.

Coordinate technical support assistance including sending correspondence on behalf of the executives. Organize and prepare for meetings, including gathering documents and attending to logistics. Draft, review and send communications on behalf of company executive(s).

Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material. Determine priority of matters of attention for executives; redirect matters to staff, or address matters personally, as appropriate. Assist in project management activities including project coordination, monitoring and communication of projects and programs managed by the operations department.

Transcribe source materials, prepare documents, reports, tables and charts; distribute as appropriate. Perform other general duties as required. Administrative Support duties for the Special Assistant to the CEO Assist with the planning and execution of board‑related meetings and special events, including monthly/quarterly committee meetings, the bi‑annual board orientation, and annual board of directors' retreat.

Assist with recording and maintenance of board‑related meeting records and documents. Assist with general duties as needed. Skills & Qualifications Administration, Calendar management, Office suite, executive administration, executive support, executive administrative, healthcare industry.

Experience within a large Healthcare system. Experience supporting a board of directors. Providing stellar internal and external customer service.

Anticipating the needs of others, as well as issues to be resolved and/or obstacles to plan for accordingly. Effectively prioritizing competing requests and duties. Identifying operational inefficiencies and proactively offering resolutions.

Researching and identifying essential information. Identifying and utilizing resources to complete tasks. Communicating respectfully, clearly, and effectively.

Managing complex calendars, including scheduling/rescheduling meetings with multiple attendees, recurring cadences, and at multiple sites. Planning and coordinating travel arrangements, including lodging, flights, and ground transportation. Utilizing Microsoft Office Suite applications and Adobe Acrobat Pro.

Demonstrate a courteous, professional demeanor with internal and external stakeholders at all levels. Establish and maintain effective working relationships. Demonstrate a collaborative mindset.

Maintain discretion and confidentiality at all times with all forms of sensitive information. Exhibit a sense of urgency when resolving problems and working with critical deadlines. Demonstrate superior level of organization and attention to details.

Exhibit a calm and flexible attitude in a fast‑paced, swiftly‑changing environment. Experience Level Expert Level Job Type & Location Contract to Hire position based out of Austin, TX. Fully onsite.

Pay and Benefits Pay range: $33.94 - $36.90/hr. Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Application Deadline June 10, 2026 Equal Employment Opportunity Statement The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. *San Francisco Fair Chance Ordinance:* For all positions located in the city and county of San Francisco, qualified applicants with arrest and conviction records will be considered for employment. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

An employer who violates this law shall be subject to criminal penalties and civil liability. Artificial Intelligence Disclosure Artificial Intelligence may be used to support parts of the hiring process. Final decisions are made by the hiring team. #J-18808-Ljbffr