Executive Assistant

Executive Assistant to the President | $70K-$80K + Bonus + Benefits Yonge & Eglinton | In Office This is an exceptional opportunity for a motivated professional who enjoys working directly with senior leadership and wants exposure beyond traditional executive support responsibilities. You will play a critical role in supporting the President while contributing to business operations, communications, marketing initiatives, strategic projects, and stakeholder engagement. The ideal candidate is highly organized, tech-savvy, comfortable managing multiple priorities, and capable of operating with professionalism and discretion in a fast-paced environment.

Reporting directly to the President, you will serve as a trusted partner responsible for coordinating executive priorities, supporting key business initiatives, managing communications, and helping drive organizational effectiveness. Key Responsibilities Executive Support Manage the President’s calendar, appointments, travel arrangements, and daily priorities Coordinate meetings, prepare agendas, document action items, and ensure follow-up on key initiatives Prepare executive correspondence, reports, presentations, and briefing materials Coordinate annual, quarterly, monthly, and weekly leadership meetings Manage confidential information with a high degree of professionalism and discretion Serve as a key point of contact for internal and external stakeholders Business Operations & Project Coordination Support strategic initiatives and special projects on behalf of the President Track project milestones, deliverables, and action plans across multiple priorities Utilize technology and AI tools to improve efficiency, workflows, meeting management, and document preparation Maintain stakeholder databases, contact lists, and organizational records Assist with the development and implementation of business processes and administrative systems Communications & Marketing Support Coordinate social media activities and maintain consistency with corporate branding standards Assist with content creation, scheduling, and social media engagement Liaise with external marketing agencies and vendors to support marketing initiatives Support the execution of quarterly marketing plans and promotional campaigns Monitor and coordinate follow-up activities related to inbound inquiries and leads Assist with planning and coordinating events, meetings, and corporate initiatives Presentation & Document Management Create polished presentations for executive leadership, board meetings, and external stakeholders Prepare reports, spreadsheets, dashboards, and business documents Develop and maintain organized document management and version control systems Ensure all materials are professional, accurate, and aligned with corporate standards Qualifications Minimum 3 years of experience supporting a President, CEO, Founder, or other C-level executive Post-secondary education in Business Administration, Communications, Marketing, or a related field Advanced proficiency with Microsoft Office, particularly PowerPoint, Word, Outlook, and Excel Strong experience preparing executive presentations, reports, and business correspondence Experience supporting marketing, communications, social media, or stakeholder engagement initiatives is considered an asset Experience working with AI productivity tools and modern workplace technologies is highly desirable Why Join? Competitive compensation package ($70,000 – $80,000) Annual bonus opportunity Comprehensive health and benefits program Prime Yonge & Eglinton location with excellent transit access Direct exposure to executive leadership and strategic decision-making Broad scope of responsibility with opportunities for growth and advancement Dynamic, collaborative, and entrepreneurial work environment Opportunity to make a meaningful impact across multiple areas of the business If you are an ambitious Executive Assistant who enjoys operating as a true business partner and wants exposure to leadership, strategy, communications, and operations, we would welcome the opportunity to speak with you.