Documentation Executive - Night Shift

Job Summary We are looking for a detail-oriented Documentation Executive - Import or Export to handle shipping documentation, coordinate with internal teams, and ensure smooth processing of import and export shipments in compliance with international trade regulations. Key Responsibilities • Prepare and process import or export documentation such as Commercial Invoice, Packing List, Bill of Lading, Shipping Bill, Delivery Order, and other shipping documents. • Coordinate with shipping lines, freight forwarders, CHA, transporters, and customers for smooth movement of cargo. • Ensure accuracy and compliance of documents with customs and international trade regulations. • Track shipment status and update customers or internal teams accordingly. • Maintain proper documentation records and filing systems for all shipments. • Assist in preparing BL instructions, SI filing, and document submissions. • Coordinate with operations and accounts teams for documentation and invoicing requirements. • Resolve documentation discrepancies with customers, agents, and shipping lines. Required Skills • Basic knowledge of import/export documentation and shipping procedures. • Good communication and coordination skills. • Attention to detail and ability to manage multiple shipments. • Proficiency in MS Excel, Word, and email communication. • Ability to work in a fast-paced logistics environment.

Educational Qualification • Bachelor's Degree in Commerce / Logistics / Business Administration or related field. Preferred • Knowledge of DGFT, Customs procedures, ICEGATE, and shipping documentation will be an advantage.