Purchasing Coordinator

We are seeking a Purchasing Coordinator to oversee the procurement of warehouse and office supplies. This position will monitor all supply levels to make certain that the warehouse always has the appropriate supplies on-hand to ensure efficient operations. The role also involves the meticulous reconciliation of finances, including the oversight of invoices, purchase orders, and petty cash. The Purchasing Coordinator must ensure an efficient operational workflow and maintain accurate inventory data by collaborating with external vendors and internal teams such as finance, customer service, and warehouse staff. Key Responsibilities: Inventory Management

Perform weekly walkthroughs of the warehouse to assess supply needs. This includes packaging material, pallets, etc.

Conduct weekly physical inventory counts of non-inventory warehouse supplies to ensure adequate stock levels..

Generate inventory reports for all supplies to verify availability and identify replenishment needs.

Purchasing & Purchase Orders

Create and process purchase orders (POs) in SAP for supplies and business needs.

Request asset numbers for capital asset projects and create corresponding PO's.

Invoice & Financial Processing

Review, process, and reconcile invoices daily in Concur.

Prepare month-end accruals to ensure all expenses are accurately recorded and reported.

Reconcile petty cash and submit results to the Finance department.

Vendor Management

Create and maintain vendor setups by completing vendor forms and updating information into the sales portal for SAP integration.

Work closely with existing vendors to ensure competitive pricing and reliable service.

Research, evaluate, and onboard new vendors as business needs arise.

Customer Service & Operational Support

Order customer tickets for Customer Service upon request.

Provide general administrative and operational support throughout the warehouse and office as needed.

Leadership & Coordination Guide and support team members in other DC's, through weekly meetings to ensure completion of daily tasks and resolution of issues. Qualifications & Skills:

Bachelor's Degree in Finance preferred not required.

5-7 years of experience with focus on inventory management, purchasing, and administrative operations.

Proficiency in SAP and Concur preferred.

Strong attention to detail and accuracy in financial and inventory reporting.

Effective communication and collaboration skills.

Ability to manage multiple tasks and support cross-functional teams in a fast-paced environment.