Property Superintendent

PROPERTY SUPERINTENDENT MANAGER JOB DESCRIPTION

The Property Superintendent is responsible for the upkeep, cleanliness and minor repairs of the HOA's common areas, clubhouse, gates, pool area, tennis court and marina. This role ensures all amenities are safe, functional and well maintained for residents with a focus on preventative maintenance and timely response to issues

QUALIFICATIONS REQUIRED:

High School education or equivalent

General knowledge of electrical, HVAC, plumbing, entry gates, pumps, sprinkler systems and swimming pools

Basic computer knowledge and ability to learn how to use HOA pertinent Apps

HOA, condominium, or similar facility maintenance experience

Ability to manage contractors and vendors

Must possess valid driver's license, car insurance, and reliable transportation

Background check may be required

Must be able to complete tasks with little or no supervision

ESSENTIAL FUNCTIONS:

Maintenance & Repair:

Perform routine mechanical maintenance, plumbing, HVAC, and electrical

Perform minor mechanical, plumbing, HVAC and electrical repairs

Perform routine carpentry, painting, and other such tasks

Perform roadway and driveway inspection and advise on required maintenance

Ensure that trash and waste are picked up on the property

Ensure that preventative maintenance is performed on a timely basis and that preventative maintenance schedules are followed

Assist the Community Manager/Board in the supervision of contractors and vendors

Complete required service requests in a timely manner

Awareness of ongoing community improvements and preventative maintenance

Ensure an adequate inventory of supplies for repairs

Maintain an inventory of parts and tools and ensure tools are in good working order

Inspect / monitor sprinkler system

Maintain furniture, fixtures and equipment in common areas

Ensure garage is organized

Truck maintenance and repair

Administrative:

Must be prompt, on time to work, and have good, regular attendance

Must communicate promptly and regularly with the Community Manager/Board and interact with residents in a friendly and polite fashion

Must stay informed and comply with all policies and rules

Must keep accurate records of expenditures (with receipts for reimbursement); and time working at the Marina

Performs other duties as assigned by the Community Manager/Board

Grounds:

• Inspects the community each day and report issues promptly to the Community Manager or Board

Patrol community and remove papers, cans, bottles, plastic bags, branches and any debris or garbage up to and including parts of the tree line (daily-in the a.m.)

Install and remove fountains in the front and marina ponds; ensure circulators and pump are in good working order

Ensure ponds are free of debris and water levels are maintained; installation/removal of circulators and monitoring pump to ensure it is in good working order

Work closely with Landscaper/Board/Landscaping Committee, doing occasional landscaping work such as removal of dead shrubs and planting of annuals, removal of dangerous low hanging branches, ensuring walkways are clean of mud slides and dangerous branches, replacing broken sprinkler heads and communicating sprinkler issues with Landscaper

Power wash walkways as necessary

Removal of goose droppings from walkways

Roadway inspection and reporting of potholes, cracks, broken curbs, etc.

Maintain mailboxes and mailbox enclosures

Maintain playground equipment

Clubhouse:

Clean and maintain clubhouse interior and exterior

Set up and break down for events (tables, chairs, etc.)

Ensure restrooms are stocked and in good working condition

Report or address any damage, wear, or safety concerns

Pool:

Monitor pool area for cleanliness, safety and proper operation

Check pool equipment daily (filters, pumps, heaters) and report issues

Check pool chemical levels three (3) times daily in compliance with Board of Health requirements

Perform basic pool maintenance

Tennis Courts:

Clean tennis court surface, place/remove net seasonally, fence repair and general maintenance

Marina:

Clean the dock daily (first thing during boating season) to remove goose droppings

Perform routine inspections of docks, pilings, electrical equipment, water supply and icemaker to ensure safety and stability

Complete minor repairs including: tightening loose boards, cleats and hardware; repairing dock edging and bumpers; inspect and maintain dock lighting; check electric for visible issues and report any hazards (no major electrical work)

Assist in the preparation of docks, water system, and ice machine for seasonal use

De-commission docks, water system, and ice machine in preparation for off season

Maintain log of hours for work performed at the marina and submit each month to the Treasurer

Work Schedule:

Hours of work will be from :00am - :00pm Monday through Friday (1/2 hour paid lunch). No deviation from this schedule without prior approval

Benefits are noted as one (1) week vacation; two (2) weeks after one year

Two (2) Personal/Discretionary Days; Two (2) Sick Days

Paid Holidays: New Year's Day; President's Day; Good Friday; Memorial Day; Independence Day; Labor Day; Columbus Day; Thanksgiving; Christmas Day

On-call availability for emergencies may be required

Compensation:

The initial Rate of Pay will be $ _hr. Overtime (OT) will not be permitted without prior approval by the Board of Directors

Bonuses to be granted at the discretion of the Board

Prohibited Activities:

No private Homeowner work to be done during normal work hours

No gratuities of any kind are to be accepted from Contractors or Vendors

No personal use of community property or equipment without prior Board approval

Your employment with HPAN will be "at-will". This means that you are free to resign at any time, with or without notice, and with or without cause. Similarly, HPAN may terminate your employment at any time, with or without notice, and with or without cause.

ACCEPTED: DATE: _