Client Receptionist

Job DescriptionJob DescriptionClient ReceptionistSan Juan, Puerto RicoCreate Exceptional First ImpressionsSelect Wealth Advisors is seeking a Client Receptionist to serve as the first point of contact for our clients, visitors, and business partners. This role is responsible for creating a welcoming and professional environment while supporting the daily administrative and hospitality needs of the office.The ideal candidate is personable, organized, detail-oriented, and enjoys providing outstanding service. This individual will help ensure every client interaction reflects the firm's commitment to excellence and personalized attention.Key ResponsibilitiesClient Reception & HospitalityWelcome clients, visitors, and business partners in a professional and courteous manner.Ensure clients feel comfortable and attended to during office visits.Prepare conference rooms before client meetings.Coordinate refreshments, including coffee, water, and beverages for clients and guests.Maintain conference rooms, reception areas, and client-facing spaces in a clean, organized, and professional condition.Reset meeting rooms after client meetings and events.Telephone & Communication SupportAnswer and direct incoming telephone calls.Take accurate messages and ensure timely communication to team members.Monitor general office communications and assist with scheduling requests.Provide routine information to clients and visitors when appropriate.Meeting & Calendar CoordinationSchedule appointments and coordinate meeting logistics.Assist with meeting confirmations and reminders.Coordinate virtual meeting links and meeting room readiness.Support advisors and staff with meeting preparation as requested.Administrative SupportAssist with document preparation, scanning, copying, filing, and mailing.Maintain office supplies and coordinate inventory replenishment.Support internal administrative projects and special assignments.Assist with organizing firm events, client appreciation activities, and office functions.Office ManagementMaintain the overall appearance and presentation of the reception area and common spaces.Coordinate deliveries, mail, and courier services.Monitor office supplies and hospitality inventory.Support day-to-day office operations to ensure a positive client and employee experience.QualificationsPrevious experience in reception, hospitality, customer service, office administration, or a related field preferred.Professional appearance and demeanor.Excellent interpersonal and communication skills.Strong organizational and multitasking abilities.Proficiency with Microsoft Office and Google Workspace.Ability to maintain confidentiality and exercise professional judgment.Associate's or Bachelor's Degree preferred.What We're Looking ForPassion for delivering exceptional client service.Warm, welcoming, and professional personality.Strong attention to detail.Ability to anticipate client and office needs.Dependable, proactive, and team-oriented approach.Commitment to creating a positive and memorable client experience.Join Our TeamAt Select Wealth, we believe exceptional service begins the moment a client walks through our doors.

If you enjoy creating positive experiences, and contributing to a professional and collaborative environment, we would love to hear from you.This is a full-time, office-based position located in San Juan, Puerto Rico.Equal Employeer Opportunity