Business Operations Manager

Business Operations Manager

The Business Operations Manager is responsible for the execution and coordination of financial operations, corporate governance, compliance, and business administration activities to ensure effective organizational control, regulatory adherence and operational efficiency. This role supports the full business support lifecycle, including financial management, reporting, compliance monitoring, risk management and administrative governance, ensuring alignment with organizational objectives and regulatory requirements.

Responsibilities

• Support financial planning, budgeting and forecasting processes
• Maintain financial records, reporting structures and statutory documentation
• Ensure compliance with financial regulations, tax laws and corporate policies
• Support financial reporting, audits and statutory filings
• Assist with cash flow management, working capital tracking and cost control
• Maintain payroll, accounts payable and accounts receivable processes
• Support implementation and maintenance of financial systems and reporting tools
• Ensure adherence to corporate governance frameworks, policies and procedures
• Support compliance monitoring, internal audits and risk assessments
• Maintain document management systems, records retention and data integrity
• Support vendor and third‑party compliance, including due diligence and contract governance
• Assist in compliance training, awareness programmes and internal communications
• Act as a support liaison for auditors, regulators and external stakeholders
• Monitor regulatory changes, risks and best practices to support process improvement
• Support collaboration across teams on financial, compliance and administrative matters

Functional Areas

• Financial Operations & Reporting
  • Execution of financial processes and reporting activities, including budget tracking, financial reporting, payroll, accounts payable and receivable and statutory documentation
• Financial Planning & Analysis
  • Support financial planning and performance monitoring, including forecasting, financial analysis, cost tracking and performance reporting
• Compliance & Governance
  • Ensure adherence to regulatory and corporate requirements through policy adherence, compliance monitoring, audit support and regulatory tracking
• Risk Management & Internal Controls
  • Support identification and mitigation of financial and operational risks through risk assessments, internal audits and control monitoring
• Business Administration
  • Maintain administrative processes and governance structures, including documentation management, contract governance and operational support
• Data & Systems Management
  • Maintain financial and compliance systems and data integrity, including system updates, reporting tools, data accuracy and record management
• Stakeholder & External Coordination
  • Support coordination with internal and external stakeholders, including auditor coordination, vendor compliance and cross‑functional collaboration
• Process Improvement
  • Enhance operational efficiency and governance processes through workflow optimisation, policy updates and continuous improvement initiatives

Key Performance Indicators (KPIs)

• Financial Accuracy
  • Accuracy of financial reporting and audit outcomes
• Budget & Cost Control
  • Budget variance and cost management effectiveness
• Compliance & Governance
  • Compliance audit success rate and regulatory adherence
• Risk Management
  • Effectiveness of risk identification and mitigation
• Operational Efficiency
  • Timeliness of reporting and process efficiency improvements
• Data & Systems
  • Accuracy and completeness of financial and compliance data
• Stakeholder Support
  • Responsiveness to internal and external stakeholder needs

Requirements

• Education & Experience
  • Bachelor’s or Master’s degree in Finance, Accounting, Business Administration, Law or a related field (or equivalent experience), with 3 years of experience in finance, compliance, business administration or corporate governance
• Skills & Expertise
  • Strong experience in financial operations, reporting, compliance, risk management, governance frameworks and administrative processes
• Technical Knowledge
  • Familiarity with financial systems, reporting tools, compliance frameworks and data management systems
• Right to Work
  • Candidate must have the Right to Work (RTM) in Spain
• Citizenship / Nationality
  • Must have citizenship or nationality of one of the 32 NATO nations