Administrative Assistant

Kelly has partnered with our client in the oil and gas industry to recruit for an Administrative Assistant in Lloydminster, Saskatchewan. Job ID: 10783 Job Title: Contract Field Administrative Assistant Duration: May 18/26 to May 17/27 Hours: Mon-Fri, 8am-4:30pm T4 Pay Rate: $33.00/hour Location: Onsite – Lloydminster, SK S9V 2L3 Residing in Lloydminster or area Regular travel amongst area sites. This is at a field office, so it is daily travel.

Driving to multiple sites daily/weekly is required Drivers Abstract: Yes Nice to have: • Business / Secretarial Diploma or related degree with purchasing experience • Payroll / Accounting Diploma or equivalent • Legal Assistant or an equivalent combination of training and business experience in the land and or legal field • 3-5 yrs experience in progressive secretarial or administrative practices • 1-3 yrs experience in field related business and/or purchasing • 1-3 yrs experience in payroll or accounting practices Field Administrative Assistant Position Summary: This role, reporting to the Lead Administrative, is responsible for ensuring daily administrative functions and processes are consistently maintained and followed. This role provides effective and efficient organizational support to the entire site as well as external contacts. Key Responsibilities: • Provide comprehensive administrative support across site and project activities, enabling execution of business plan objectives. • Coordinate and manage PPE, plant, and office supply. • Support travel and expense administration through Concur, including employees, and superintendent. • Maintain and update site orientation and onboarding materials, coordinate onboarding and orientation for new hires and students. • Provide site and project support by coordinating site visits/tours, supporting IT and AV setup for projects, and assisting with site specific logistical requirements. • Maintain and govern operational data across Excel, SharePoint, and related systems to support leadership reporting, audits, and decision making. • Submit and coordinate service requests through Self Serve platforms • Support operational scheduling and workforce coordination, including maintaining annual operator schedules. • Enter and track inspections, ERPs, and other operational records in Intelex and related systems. • Maintain and update site documentation impacted by management or organizational changes, including contact lists, procedures, orientations, and site access information. • Manage Outlook mailboxes and site calendars to support communication flow, meeting cadence, and operational priorities. • Promote cross site alignment by collaborating with administrative staff and operational partners to ensure consistent processes and information flow. • Provide flexible project and operational support to ensure continuity, issue resolution, and overall operational efficiency.

Skills: *Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. *Ability to work independently and manage one’s time. *Ability to keep information organized and confidential. Qualifications: *Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint. *High school diploma or GED required. *5-7 years’ experience required. Class 5 driver's license